Go to Advanced Search


Computerworld Home










 
Vendor Showcase
Seagull Software- Leverage legacy systems for e-gov initiatives with LegaSuite.




Government
Knowledge Center

Government News
Discussions
Vendor Listing
Resource Links
White Papers
Government XML Feed
Mobile Channel
E-mail newsletters

Knowledge Centers
Careers
CRM
Data Management
Development
E-business
ERP/Supply Chain
Hardware
IT Management
Mobile & Wireless
Networking
Operating Systems
Outsourcing
ROI
Security
Storage
Web Site Mgmt
More topics...

Departments
QuickStudies
SharkTank
FutureWatch
Opinions/Letters
More departments...

Services
Forums
Research
QuickPolls
WhitePapers
Buyers' Guide
More services...



Home > Browse Topics > Government > Story

Glitch reveals sensitive DOJ report online


LATEST HEADLINES


  Let's Make a Deal
  Microsoft to emphasize application management
  Mutual fund companies not sold on straight-through trade processing

GOVERNMENT NEWS

  Glitch reveals sensitive DOJ report online
  U.S. Senate approves antispam bill
  Fujitsu hard disk lawsuit settlement proposed

 
 

The incident offers government officials a lesson in electronic document redaction


Story by Dan Verton

OCTOBER 23, 2003 ( COMPUTERWORLD ) - WASHINGTON -- A politically and racially charged report on workforce diversity issues at the Department of Justice that was supposed to conceal the most sensitive information from public disclosure was posted in full on the Internet this week as a result of a technical oversight by DOJ officials.

The 186-page report outlines "significant diversity issues" throughout the DOJ, including the perception by the agency's minority attorneys that hiring, promotions and assignments are unfair. Although DOJ officials have withheld the report from public view since its completion more than a year ago, they decided to release it -- with the most sensitive information carefully blocked, or redacted, from public view.

The report first appeared on the DOJ's Freedom of Information Act (FOIA) Web site earlier this month.

But the decision to release it was made without the knowledge that the hidden portions of the report had been concealed using a less-than-secure method of electronic redaction. Nearly half the pages were blacked out in the original.

Russ Kick, the operator of the Web site TheMemoryHole.org, on Tuesday was able to expose the redacted sections of the report and then posted the entire document on his Web site. "It's one of the most heavily-redacted government documents in recent memory," Kick said in a statement. "Even Congress' report on 9/11 had a smaller percentage of its contents blacked out."

Matt Robinson, a spokesman for the DOJ, said the department had no comment on how or why the document was not secured properly, or if any violations of the federal FOIA regulations were involved.

Virginia Gavin, president of Lansdowne, Pa.-based Appligent Inc., which makes advanced PDF software applications, including applications for securely redacting sensitive electronic information, said the redaction of the DOJ report appears to have been done in a word processing file using object overlays.

"If you go in with the object tool in Adobe Acrobat and pull out the objects you still see the text underneath," said Gavin. "So the person who did this was not redacting, they were simply covering the information. And you can't do that with electronic files if you want to redact information."

Seven divisions within the DOJ use an Appligent software product called Redax to securely redact data from electronic documents, Gavin said. The product is a server-based plug-in for Adobe Acrobat which the government has used since 1997.

A spokesman for BearingPoint Inc., the consulting firm that conducted the study of diversity issues at the DOJ when that firm was still known as KPMG Consulting, declined to comment, saying it does not comment publicly on client work.

It is not clear whether DOJ officials or FOIA officials were responsible for redacting the document. Gavin said she "can't see a FOIA officer at DOJ redacting a document in this fashion" because of the heavily edited nature of the report and the fact that FOIA officials are aware of the limitations of using a word processing program to redact documents.

According to one of the redacted sections, "minorities are significantly more likely than whites to cite stereotyping, harassment, and racial tension as characteristics of the work climate" at the DOJ. In addition, the report concludes that "the department suffers from an inadequate human resources management infrastructure" and that "there is widespread perception, especially among minorities, that HR practices lack transparency."






Send feedback     Printer friendly     E-mail this     Request reprints






Sponsored Links

IBM eServer p615:    thousands of UNIX and Linux apps.

Register Today:   e-Security online product demonstration

Remedy Free White Paper -    Minimize risk through Change Management Solutions.

eService Best Practices...   Free RightNow White Paper

Register Today:   e-Security online product demonstration

Webcast:    Learn How to Webify Peoplesoft 8 and Win...

Free Webcast Nov 5!    Improve the value of IT through alignment with your

Tips to create an “empowered environment”    for your branch or small office

Nokia - IDC Executive Brief - Email Risk Management:    A Growing Concern for Enterprise

Click for a free report rating    Oracle Collaboration Suite is #1 for TCO

Revolutionize   the Way Your Branch and Small Offices Conduct Business

Take your    Mainframe and AS/400 applications to the web fast!

Unicenter®   Infrastructure Management Software From CA

Compare Sprint to AT&T Wireless   Sprint comes out on top

Subscribe Now! -    6 Complimentary Storage Strategy Newsletters from ADIC featuring Gartner Analysis

SuperAIT   A Tape Technology for the 21st Century

Microsoft® Windows® Server 2003   Free Evaluation Kit

Microsoft:   Get the latest news on Windows Server 2003 across all IDG sites

AMD:   Introduces the AMD Opteron ™ Processor

Business Intelligence White Paper:   Business Intelligence Success is Never an Accident




Market Place Links

VeriSign Security Intelligence and Control(SM) Services - VeriSign's Security Intelligence and Control(SM) Services let you focus on business initiatives, like record up-time and global VPNs, while VeriSign's experience helps you monitor and manage your security infrastructure.

Intranet Connections: Enterprise Intranet Software - Corporate intranet software with 21 built in applications, content management, role based security, point and click design and customization options, friendly and easy to use.

Air Conditioned Cabinet Protects Your Network - Protect your network equipment; yet avoid the cost and hassle of constructing a dedicated equipment room. The Liebert Mini Computer Room gives you a sealed, secure, and air conditioned enclosure ready to plug and play. Visit to learn more.

Automatically Back Up Email Servers; Laptops & PCs - Storactive LiveServ delivers continuous, zero-loss backup for Microsoft Exchange servers and performs rapid recovery of emails on up to entire data stores. Storactive LiveBackup provides automatic backup and recovery for PCs & laptops. Free trial!

Cost effective Itanium2 Cluster Solutions - ION's On-Line configurator enables you to configure entry level rack mount servers. From single Xeon to 2U Dual Itanium2 and 4U Quad Itanium2 solutions.




  About Us Advertise Contacts Editorial Calendar Help Desk Privacy Policy Reprints Site Map

 

 


 
 
Copyright © 2003 Computerworld Inc. All rights reserved. Reproduction in whole or in part in any form or medium without express written permission of Computerworld Inc. is prohibited. Computerworld and Computerworld.com and the respective logos are trademarks of International Data Group Inc.